Ashley Green

Ultimate Guide to Understand QuickBooks Assisted Payroll

What is QuickBooks Assisted Payroll?

With QB-assisted payroll support, you get a virtual payroll assistant at your beck and call. Quick Payroll is a cloud-based payroll software service provided by Intuit, the same company behind the accounting software QuickBooks. A small company now has accessibility to this as well through this tool which takes care of payroll management complexity.

Advantages of Using QuickBooks Supported Payroll.

Time-Saving Efficiency

Payroll management is a tedious task. Say goodbye good bye manual entries and calculations when you have the QB assisted payroll supportassist you. Much of this is handled automatically by the system freeing up some of your time and attention for doing more productive things such as expanding your business.

Compliance Made Easy

The tax maze isn’t easy to navigate but QuickBooks knows payroll. It ensures that you’re always up to date on the most current tax legislation — which can protect you from expensive fines and hassle.

Accurate Payroll Processing

You don’t have to feel anxious about human mistakes in employee pay-slip anymore. With QuickBooks Assisted Payroll, you can rest assured knowing that your employees’ pay is calculated correctly and paid on time, building trust and goodwill.

Accessible Anytime, Anywhere

And nowadays, we need to be flexible! The QuickBooks Assisted Payroll is cloud-based and hence you’ll be able to get the access it anytime if you have the net. Whether you’re at the office, or sipping cocktails on a beach somewhere else, you can access your payroll with ease.

Setting Up QuickBooks Assisted Payroll

So now that you’re interested in all of these advantages, we will go on with the instructions to configure QuickBooks Assisted Payroll for your company. The process is surprisingly straightforward.

Get Started with QuickBooks: Before implementing Expense Connect with QuickBooks, you’ll need to have an accounting tool in place — unless of course you were already utilizing QuickBooks. When you use both QuickBooks and QuickBooks Assisted Payroll you experience a smooth partnership.

Subscribe to Assisted Payroll: In QuickBooks, enable Assisted Payroll Service)”. This way, you will be able to locate the option in your account settings. Select the plan that complements your business.

Enter Employee Information: Add employee details to QuickBooks. Including their names, Social Security numbers, and wages. This information gets used by QuickBooks Assisted Payroll for calculating the right paycheck.

Verify Bank Information: Make sure to setup your bank information correctly on QuickBooks.

Instruction: You are provided a sentence written by AI, rewrite so that it looks like a human wrote it this lets the QuickBooks Assisted Payroll do direct deposits in your employees’ account.

Customize Payroll Settings: Adjust the payroll preferences to match your business needs. Pay is also determined which will include pay periods, deducts and benefits.

Set Up Tax Information: Furnish your business with its required tax information which includes your Employer Identification Number (EIN). QuickBooks Assisted Payroll will use the W-2 data to determine how much tax is owed and remittance payment(s).

Navigating the QuickBooks Payroll Dashboard

After setting up QuickBooks Assisted Payroll, navigate to Dashboard —your one-stop destination for all things payroll. Let's take a closer look at what you can do here:

Employee Management

You can also create new employees, amend old profiles, monitor work hours and salaries under the “Employee” category. Allows you to update workforce information at all times.

Payroll Processing

this is where the sorcery happens. Processes payroll in under five steps. QuickBooks Supported Payroll calculated total pre-tax salaries, the amount of withheld deductions, as well calculated net pre-tax salaries per employees taking into account elements such as taxes, compensation, and absenteeism.

Taxes and Forms

QuickBooks Assisted Payroll streamlines tax season. It determines your payroll taxes, computes your W-2s, and — for an extra fee — submits them in for you. No more 11th hour panic over tax deadlines!

Reports and Insights

One key characteristic of successful businesses — data driven-decisions! Get insight into your payroll expenses, employee trends, or more with the QuickBooks assisted payroll, then the various reports it offers.

Help and Support

If you run into trouble or have questions, the “Help & Support” section has guides, tutorials, and a way to call for support from QuickBooks pros.

Its intuitive design & straightforward usability make QuickBooks Assisted Payroll the solution for getting complete control over payroll management.

How to Run Payroll using Intuit QuickBooks Assisted Payroll

Well, how do you actually run payroll on QuickBooks Assisted Payroll? It's simpler than you might think:

Select Payroll Schedule: Select the right payment frequency — choose either weekly, bi-weekly or monthly.

Review Employee Data: Verify that all staff data is current (e.g. hours worked additional earnings/deducts).

Preview Payroll: QuickBooks Assisted Payroll displays an overview of a future payroll run. Review it to ensure accuracy.

Approve Payroll: Once you are happy — hit go and run payroll.

Employee Paychecks: QuickBooks Assisted Payroll does the calculating for you and disseminates the paychecks appropriately. You can either present paper checks or give the alternative of direct deposit for convenience.

Payroll Tax Handling: It automatically takes out & pays the payroll tax for you to make sure they’re tax compliant.

Generate Reports: Get detailed reporting to monitor your payroll spend and learn more about your labor costs.

Paying your employees with QuickBooks Assisted Payroll is easy and can be done by anyone regardless of their experience in any payroll.

Taxes Made Easy with QuickBooks

For most business operators, tax season is an unavoidable nightmare; however, with QuickBooks Assisted Payroll, they make things easier to breathe! Here's how it simplifies tax-related tasks:

Automated Tax Calculations

With Help from QuickBooks — your Federal & State payroll tax calculations. Adieu to the redundant labor calculations.

Tax Form Generation

At tax time, QuickBooks Assisted Payroll creates the required forms, including W-2s and 1099s. It even prepares e-filing for you — no hassle at all!

Tax Compliance Checks

Your business remains in compliance as the system tracks changing tax laws. We handle all the details and you don’t have to worry about learning the latest in tax legislation.

Tax Payments

With this new integration, customers using QuickBooks Assistant Payroll can have tax payments made for them, ensuring timely filings and eliminating the risk of penalties for missed deadlines.

Instruction: You are provided a sentence written by AI, rewrite so No more late charges or penalties!

The automation makes sure that business owners can run their business and let QuickBooks handle their taxes in QuickBooks Assisted Payroll.

Managing Employee Information

Your employees are the lifeblood of your company, and QuickBooks Assisted Payroll provides an easy way to manage and store their information.

Employee Profiles

You can record and keep extensive profiles of everyone who works with you. It comprises of their addresses, phone numbers, work descriptions, compensation details and tax exemption records.

Time Tracking

QuickBooks Assisted Payroll also comes with a built-in time tracking feature which can be used to record how many hours your employees work. It’s particularly helpful for organizations utilizing hourly representatives.

Benefits and Deductions

With the system easily manage salary, benefits and deductions of employees. It’s easy to cover employees on your payroll with our QuickBooks Payroll Services that includes support for tax filing, workers compensation, sick leave, vacation time and paid time off.

Document Storage

Keep staff paperwork secure in the app. This can include service agreements, tax returns, and performance reviews.

With all the data readily available you can easily manage HR efficiently as well to do time-saving payroll processing.

Handling Deductions and Contributions

Payroll management includes deductions as well as contributions. QuickBooks Assisted Payroll does just that.


The program permits you to establish numerous allowances, including wellbeing plan portions, pension commitments, and compensation garnishment. It does the calculation and take this amount directly out of your employee’s wages.


Conversely, you can also deal with employee donations such as retirement saving plans as well as non-charitable donation too. QuickBooks Assisted Payroll does the tracking and processing of these contributions for you.

Tax Deductions

Don't forget about tax deductions! QuickBooks Assisted Payroll does the calculations right and ensures you’re not shortchanged on all relevant tax deductions.

Including handling deductions and contributions, QuickBooks Assisted Payroll makes managing payroll way simpler.

Generating Payroll Reports

Any company needs data driven decision making to achieve success. With QuickBooks Assisted Payroll, numerous reports are available that enable you to see all the details about payroll performance so that you can make smart decisions.

Payroll Summary

This report provides you with a quick overview of your total payroll costs for the given period. It calculates the total wages, withholdings (taxes, FICA, retirement), and take-home pay (net salary).

Employee Earnings

See full details on every employees’ income (including base salary, overtime, bonus). It assists you to know the average labor cost for each employee.

Tax Liability

Keep track of your taxes through the tax liability report. This tells you when you owe the IRS, and what filing deadlines may soon approach.

Employee Benefits

Look at the total contributions and benefits you paid for employees. This article aims to help you calculate total employee benefit expenditure.

Time Off Tracking

This report tracks employee absences for those companies that provide paid time off and assists in managing accruals and balances.

By checking these reports on a regular basis, you can continually improve your payment process and take proactive steps to enhance the performance of your company.

QuickBooks Assisted Payroll vs. Self-Service Payroll

If you’re curious about how QuickBooks Assisted Payroll stacks up against self-service payroll, read on. Let's break down the key differences:

QuickBooks Assisted Payroll

• Suitable for SMEs.

• Comprehensive payroll with tax calculations and filing.

• Professional setup and ongoing support.

• More expensive than do-it-yourself options.

QuickBooks Self-Service Payroll

• Ideal for small companies willing to deal with their own taxes.

• No payroll tax services in basic payroll offering.

• Feasible to businesses if they have their own payroll team in-house.

In a nutshell, QuickBooks Assisted Payroll takes care of the entire payroll process, whereas QuickBooks Self-Service Payroll allows businesses to be more self-sufficient in the process.

Tips for Troubleshooting Common Issues

While QuickBooks Assisted Payroll is highly intuitive to use, you may run into an issue every now and again. Here are some tips for troubleshooting common issues:

Data Entry Errors

Be sure to verify your employees’ data, such as their SSNs and pay rates. Payroll errors can easily occur because of small mistakes.

Tax Filing Deadlines

Remain informed on the dates for tax filings deadline in order to avoid penalties. QuickBooks Supported Pay-roll is useful for this however you should generally have a charge schedule accessible.

Software Updates

Make sure both QuickBooks and QuickBooks Assisted Payroll software is updated. Updates often include bug fixes and enhancements.

Employee Communication

Make sure to inform your employees of any changes made related to the payroll process, tax documents, or pay dates. Clear communication can prevent misunderstandings.

Reach Out for Support

If you get stuck on this, do not wait and reach out to QuickBooks Customer Support now. And if anything arises, they have experts available to help.

Cost and Pricing Plans

Depending on the size of your business and required features, QuickBooks Assisted Payroll pricing can vary. If you have a range of budget Intuit provides different types of pricing plan. Check out their official website or speak with the sales team for a tailored estimate.

QuickBooks Assisted Payroll — Support Customers.

Customer service is important to Intuit, and QuickBooks Assisted Payroll customers can use several different methods for getting support. You have options to access the information and support you desire; whether it’s via phone support, Live Chat or Self Help Resources.


For businesses of all sizes, QuickBooks Assisted Payroll is an incredibly powerful tool to make payroll easier to manage. If being efficient, accurate, and easy-going with your payables gets you jazzed, this might be the service for you.

Assess your business’s requirements, budget and payroll to make the best choice. For small – to medium sized companies seeking seamless and professional payment support, QuickBooks Supported Payroll could just be the perfect option for you.

Frequently Asked Questions

1. How much does QuickBooks Assisted Payroll cost?

QuickBooks Assisted Payroll offers different pricing plans tailored to the needs of your business. Pricing can vary based on factors like the number of employees and the services you require. For specific pricing details, visit the official QuickBooks website or contact their sales team.

2. Can I use QuickBooks Assisted Payroll for my small business?

Absolutely! QuickBooks Assisted Payroll is suitable for businesses of all sizes, including small businesses. It's designed to simplify payroll management, saving you time and ensuring accuracy, whether you have a handful of employees or a larger workforce.

3. Is QuickBooks Assisted Payroll difficult to set up?

Setting up QuickBooks Assisted Payroll is surprisingly straightforward. You'll need to subscribe to the service, enter employee information, verify bank details, customize payroll settings, and provide tax information. QuickBooks guides you through each step to ensure a smooth setup process.

4. Can I run payroll from anywhere with QuickBooks Assisted Payroll?

Yes, you can! QuickBooks Assisted Payroll is a cloud-based service, which means you can access it from anywhere with an internet connection. Whether you're in the office, at home, or traveling, you can conveniently run your payroll and manage your employee data.

5. How does QuickBooks Assisted Payroll handle taxes?

QuickBooks Assisted Payroll takes care of payroll tax calculations, form generation, and tax payments on your behalf. It ensures that your business stays compliant with federal and state tax regulations, reducing the risk of costly tax errors.

Related Articles