Easy-going process to reprint W2 in QuickBooks

This article is written to make you understand how to reprint W2 in QuickBooks as if you lost a printed copy of your tax form. The W2 forms are statements or documents that hold important information related to the wages and salaries of the employee that must be paid by their employer. This issue usually crops up when any employee of your company requests to reissue the form and you may have to reprint W2 in QuickBooks. The need to reprint the previous W2 form in QuickBooks can be experienced due to a missing, corrupted, or damaged form from the employee’s end. 

Before you file your W2 forms, make sure that the employer and the employees both have copies of such forms as it is a foremost part of your year-end tasks. When the employees are going to prepare for their tax returns or any other financial transactions, they are recommended to file this form. 

W2 tax form: An Overview

Each and every individual must pay an income tax annually, this amount works as a benefactor sum that the government takes from the citizens and then uses this certain amount to develop the state and country. However, if you’re an employee, don’t need to worry about paying taxes, your employer deducts the amount from your paycheck and files your taxes on your behalf. Therefore, an employer needs the account details to know how much amount is being deducted from the employee’s wages as a tax on an annual basis. This is the place where you have to file your W-2 forms.

Here’s how to create your W-2 Forms in QuickBooks!

To reprint W2 in QuickBooks, you have to first create it properly. Let’s learn how:

• In the beginning, go to the Employees menu.
• Now, choose the Payroll Tax Forms and W-2s then tap on Process Payroll Forms. 
• Under the File Forms section, select the Annual form W-2/W-3 – Wage and Tax Statement Transmittal.
• Then, click on Create Form.

Ways to Submit your W-2s Forms in QuickBooks!

Once done, now it’s time to send your file electronically before you reprint W2 in QuickBooks. Below are the steps you need to carry out on your own:

• The very first step is to choose All Employees or Employee’s last name to file by batch under the Process W-2s page. 
• Now, enter the year of the form you’re filling out under the Select Filing Period section and then press OK. 
• Under the Select Employees for Form W-2/W-3 window, opt for the employees. To select all employees displayed, you can click Mark All.
• Afterward, tap on E-File Federal Forms.
• You must type your business phone number and email address on the login screen.
• Last but not least, hit the Submit tab. 

Pointers to keep in mind when you reprint W2 in QuickBooks!

The things you need to remember before printing W-2 forms in QuickBooks Desktop are highlighted below: 

• Check your QuickBooks Desktop version that is supported. 
• Make sure you have an active subscription to QuickBooks Payroll Enhanced or Standard service. 
• You must have the newest payroll tax table. 
• Confirm that you print the form on blank paper, preprinted forms, or perforated paper of a laser printer. 
• The blank ink and print onto paper are required to print W-2 forms. 
• Verify the W2 form compatibility with the QuickBooks Payroll version.
• Ensure that you’re using the preprinted forms for inkjet printers. 

Steps to Preview your W-2s!

Before going to reprint W2 in QuickBooks, you need to preview your employees’ W-2s from December 2, 2022, through January 1, 2023. The steps included in this section are enumerated below:

• Initially, hit Taxes and then tap on Payroll Taxes. 
• Next, hit the Filings tab. 
• You must click on Resources. 
• Afterward, choose W-2s. 
• Select Manage W-2s on W-2 Copies B, C, & 2 (employee) from Employee W-2s. 
• To finish, opt for the employees you wish to preview then tap on View and print.

Simple methods to reprint W2 in QuickBooks Desktop!

To print W2 in QuickBooks once again, you’re supposed to go through the steps inclined below:

• To start off, navigate to the Employees menu. 
• Now, select the Payroll Tax forms and W-2s then tap on Process Payroll forms. 
• Click on the Annual form W-2/W-3 – Wage and Tax Statement Transmittal under the File forms tab.
• Afterward, press the Create Form button to create it.
• In the File Form window, tap on the name of the employee and the filling period. 
• Hit Submit Form to continue printing. 
• You must click on the Print/E file to open the Print W-2 and W-3 Forms window.
• At last, Print the form. 

Discuss how to reissue a lost W-2 on QuickBooks!

If you’ve lost your W2 form then you can follow the below-given instructions for reissuing a lost W2. Let’s see how:

• In the inception, visit the Payroll Center and then select Employees.
• Now, hit the File Forms tab. 
• Head to the View/Print form & W-2s.
• You must type in the Payroll PIN which is assigned to your payroll subscription service.
• Once done, press the OK button. 
• Afterward, navigate to the W-2 page, and if you don't see a list of employees, select View/Print W-2 forms for all years. 
• In the list, click on the employee's name to open the W-2 form you want to print. 
• If the W-2 form is not opening, hold down and press Ctrl + Alt simultaneously while tapping on the employee’s W-2 form. 
• If prompted, choose View Reprints.
• After going through this, verify whether the forms should have a REISSUED STATEMENT watermark or not if not then press Continue. 
• When Adobe Reader opens up the W-2 form, print it on the correct perforated paper. 
• At last, make sure to check on filling out the instructions form for your employees. 

Summing-up!

Thus, all your problems will resolve when you head toward this section. However, if still, you’re unable to reprint W2 in QuickBooks and looking for any professional support then don’t hesitate to have a word with our representatives who will help you to the fullest.