Microsoft Outlook is an email service provider where we can receive, read, send and manage emails. It is widely used for official purposes, as it provides the advantage of reading and answering the mails when you lose connectivity. When you are back online, the emails are delivered automatically. In addition, it is easy to declutter your emails in Outlook as you can organize them as you want.
But when the PST file takes a lot of space, it’s not manageable, and we start facing issues. The solution is to Split PST into Smaller Files. In this blog, we will discuss the methods used to split Outlook PST files but before that, let’s see some Reasons for dividing PST files.
Why do we need to Split the Outlook PST File?
Before moving ahead with the methods, let’s see the causes of splitting PST files. So that we can understand the need to split Outlook PST files.
- Large PST Files Crashes is One of the Main Reasons for Splitting PST Files
- Large size PST files lead to decreased efficiency of Outlook.
- Small files are more manageable than larger files.
- Large files take a lot of space.
Now we have understood the need to split the Outlook PST files. Now, we will learn the methods to
split PST
into smaller files in the below context.
Method 1 Steps to Split the PST file with Import/Export Method:
In the below context, we will learn the manual process. Here, we'll use the Import/Export method. Given below are the steps you can follow to split your PST file manually:
- Open MS Outlook on your PC or laptop, and now click on the 'file' tab.
- Now, Press on Account Settings in the File tab.
- Go on the Data files section and then click the Add tab.
- Now enter a name for the new PST file.
- Select the Outlook Data file and hit the OK button.
- Again go on files>select Open, and Export>hit Export/Import button.
- Now you are very close to splitting your PST File, select Export to a file and hit the Next tab.
- Choose the required folders and click on the include subfolders checkbox.
- Move further and hit the Next button.
- Select the location of your choice to export the File and hit the finish button.
In this method, we used the Import/Export technique, you can use this method to split PST into smaller files, and if you find this method lengthy, you can try the manual method given below.
Method 2 Steps to Split the PST file by using Archive
Now we will learn about the archive Method and its steps. So, let's study the step-by-step process of splitting a file with the Archive method.
- Begin by opening MS Outlook and then click on File.
- Hit the Info button > click on Mailbox settings.
- Go on Clean up Old items and click on the option.
- Go further and set the folder you want to archive, select the date, and hit Browse.
- Hit ok, and your work is complete.
Now, you have learned about the two manual ways and their detailed steps to split PST into smaller files. You must have made up your mind about which method you want to use. You can adopt any of these methods. But before using these techniques, you should also be aware of their limitations. Let's move towards the drawback of the Manual ways used to split PST files.
Limitations of Manual Methods
Here are some of the drawbacks of manual methods that you should know:-
- You may get confused if you are a beginner while using the steps.
- The manual process takes a lot of your time.
- Another end is you might lose your data in the process.
- There is uncertainty about the safety of your data while using a manual process.
You have already learned a lot about manual methods. Now the question arises, is there an easy way to divide large PST Files into smaller files? The answer is Yes, there is. You can use a professional method to split PST into smaller files. This method is an easy and less time-consuming method. So let's move ahead and get to know about the professional way.
Method 3 Split the PST file with Third-Party software:
Aryson Split PST is professional software that splits large PST files into smaller files. It splits files based on size, folder, date, and sender's email id. This utility ensures data security, and you will not lose any data while using this software. Above all, anyone can use this PST File Splitter even if they lack technical knowledge.
Now you have understood the three methods in detail and their steps too. To sum up, let us see what we can conclude from the whole blog.
Conclusion
In brief, we started from what Outlook is? Then we got a brief about why we need to split Outlook PST files. After this, we learned how to split PST files manually and their limitations. We also learned how to
split PST files without Outlook using professional software. I hope you understood how to
split PST into smaller files, and the blog has solved your problem.
Ways to Split PST into Smaller Files- A Complete Guide
Microsoft Outlook is an email service provider where we can receive, read, send and manage emails. It is widely used for official purposes, as it provides the advantage of reading and answering the mails when you lose connectivity. When you are back online, the emails are delivered automatically. In addition, it is easy to declutter your emails in Outlook as you can organize them as you want.
But when the PST file takes a lot of space, it’s not manageable, and we start facing issues. The solution is to Split PST into Smaller Files. In this blog, we will discuss the methods used to split Outlook PST files but before that, let’s see some Reasons for dividing PST files.
Why do we need to Split the Outlook PST File?
Before moving ahead with the methods, let’s see the causes of splitting PST files. So that we can understand the need to split Outlook PST files.
Now we have understood the need to split the Outlook PST files. Now, we will learn the methods to split PST into smaller files in the below context.
Method 1 Steps to Split the PST file with Import/Export Method:
In the below context, we will learn the manual process. Here, we'll use the Import/Export method. Given below are the steps you can follow to split your PST file manually:
In this method, we used the Import/Export technique, you can use this method to split PST into smaller files, and if you find this method lengthy, you can try the manual method given below.
Method 2 Steps to Split the PST file by using Archive
Now we will learn about the archive Method and its steps. So, let's study the step-by-step process of splitting a file with the Archive method.
Now, you have learned about the two manual ways and their detailed steps to split PST into smaller files. You must have made up your mind about which method you want to use. You can adopt any of these methods. But before using these techniques, you should also be aware of their limitations. Let's move towards the drawback of the Manual ways used to split PST files.
Limitations of Manual Methods
Here are some of the drawbacks of manual methods that you should know:-
You have already learned a lot about manual methods. Now the question arises, is there an easy way to divide large PST Files into smaller files? The answer is Yes, there is. You can use a professional method to split PST into smaller files. This method is an easy and less time-consuming method. So let's move ahead and get to know about the professional way.
Method 3 Split the PST file with Third-Party software:
Aryson Split PST is professional software that splits large PST files into smaller files. It splits files based on size, folder, date, and sender's email id. This utility ensures data security, and you will not lose any data while using this software. Above all, anyone can use this PST File Splitter even if they lack technical knowledge.
Now you have understood the three methods in detail and their steps too. To sum up, let us see what we can conclude from the whole blog.
Conclusion
In brief, we started from what Outlook is? Then we got a brief about why we need to split Outlook PST files. After this, we learned how to split PST files manually and their limitations. We also learned how to split PST files without Outlook using professional software. I hope you understood how to split PST into smaller files, and the blog has solved your problem.
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